How: High for leaving without being treated identified. EDIS for emergence department explored, roles traced, and implementation inputs available.

NR 632 WEEK 2 IP

Week 2: Time/Schedule, Cost, Quality

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Choose any two:

  • Time/schedule
  • Cost
  • Quality

In project management, you will read about and experience what is often referred to as the “triple constraint triangle.” We introduced it in an earlier lesson in NR631. The idea is that, with any project, you can really only achieve two sides of the triangle. Share your thoughts on that concept and then share which side of the triangle poses the greatest threat of constraint for your project.

Running head: PROJECT SCOPE AND CHARTER 1

PROJECT SCOPE AND CHARTER 3

Project Scope and Charter

Yahima Montero

Chamberlain University

Project Scope and Charter

In current healthcare settings, it is in the best interest of hospitals to have project management as the central focus and input to high performance. Project management solves unforeseen issues that may undermine the delivery of services since it is a performance road map that demands significant supervision, an organization, and strategy. The paper outlines the scope and charter’s critical concepts for running the entire project using the available approaches and resources.

Scope Statement

A project requires a well-written scope statement that illustrates the whole thing. Aspects such as deliverables and their characteristics; and stakeholders of interests get considered by the scope. Most significantly, objectives and goals that measure the success form an integral part of the project scope. Project managers may write the scope or assign the role to one of the team members. He closely works together with their teams to have a full understanding of the scope value. This understanding involves assembling of viable techniques, tools, and processes for use (Guanci, 2019). Non-essential activities do not support the scope and need not be performed to ensure the project is completed behind schedule and deliver customer expectations. Signatures of the project manager and sponsor in the scope indicate an agreement for what is included in the plan in the course of the project execution

Project Charter

Any successful project must have a charter. Charter states the objectives, the process of project execution, and identifies the project’s stakeholders. It forms the most critical ingredient in project planning as it is used in the entire lifecycle of the project. Summarily, project charter documents: reasons for the project, objectives and challenges of the project, identified risks, the significance of the project, overview of the budget, and key stakeholders. A well-created charter is the one that project goals and objectives are well understood, the project organization is defined, the implementation plan is ready, and likely challenges listed (Putlitz, 2019). So, the charter is an integral part of the project management process and get approved by a steering committee comprising of stakeholders or by leadership.

Conclusion

Both project scope and charter define the chances of successful project management process and implementation. The two aspects are the project manager’s blueprint and provide the necessary tools and resources for the execution. So, a wrongly-written scope or charter cannot identify some of the unforeseen risks that are likely to sabotage the achievement of the project’s main objectives and overall purpose, leading to change.

References

Guanci, G., & Bjork, C. (2019). An introduction to project management. Nursing management, 50(10), 20-26.

Putlitz, U. (2019). Successful project management depends on team work. Civil Engineering= Siviele Ingenieurswese, 27(v27i6), 38-40.

Appendix A: Scope Statement

Organization’s Name: The Chamberlin Hospital, Emergency Department

Project’s Name: Emergency Department Information System (EDIS)- During Admission

Project Manager: Mr. Anerley Smith

Sponsor(s), Title: The Chamberlin Hospital

Organizational Priority (High, Medium, Low): High

______________________________________________________________________

Mission Statement

“To offer a responsive healing environment for patients seeking emergence healthcare services” (Chamberlain Emergency Department).

Measurable Project Objectives- (5 W’s and H. Sipes, 2016)

Who: Emergency Response Team

What: EIDS

Where: Emergency Department

When: During admission

Why: promote efficient emergency service delivery to reduce walkouts rates and lengthy waits

How: High for leaving without being treated identified. EDIS for emergence department explored, roles traced, and implementation inputs available.

Justification of Project

Chamberlain faces a problem of increased walkouts, high losses in revenue collection within the department, lengthy waits, and patients at the Emergency Department have unsatisfied scores. As a result, EDIS will solve these issues by ensuring many patients are served once since the system is automated.

Implementation Strategy

Share the concepts of successful EDIS in other facilities to streamline the implementation process. All expected changes at ED discussed, and objectives as well as deadline for project implementation stipulated

Project Resources

· IT Specialists and Trainers

· Software Licenses

· Cabling or Switches

· Network

· Fifty Computers.

Completion Date

September 15, 2020

Measures of Success

· Online survey to determine any concerns of the newly implemented EDIS project

· EDIS installed in both emergency waiting rooms and emergency department

Assumptions

The EDIS project will be accepted in the emergency department and has adequate personnel for enforcing the project, and will get support from the hospital’s management.

Constraints

Challenges in the hospital’s fast-paced Emergency Department environment.

Health workers at the department are unable to run the system with greater speed and precision.

APPROVALS
Print or Type Name Signature Date
Project Manager Approval: May 17, 2020
Owner or Sponsor Title and Approval: May 20, 2020

Appendix B: Practicum Project Charter

Project Title: Emergency Department Information Systems (EDIS)

Project Start Date: May 30, 2020 Project End Date: September 15, 2020

Project Manager: Mr. Anerley Smith

Budget Information

Salary for Manager for worked hours on the project

125 hrs. x $45/hr. = $5,625.00

Salary for IT experts for worked hours on the project

105 hrs. x $43/hr. = $4,515.00

Amount paid to FQT Project Management Consultancy Company

Paid $3,950.00

Nurses will be given allowances during the period for project execution on an hourly basis

100 hrs. x $25/hr. = $2,000.00

Measurable Project Objectives – – (Use 5 W’s and H. Sipes, 2016)

S=Specific

Emergency Department Information System (EDIS) for patients to serve patients at the hospital’s emergency department

EDIS will start on May 28, 2020, after the training for team members is through

Training will be done for a team comprising of at least five members and at most seven members.

Training to start on May 20, 2020, and end on May 25, 2020.

M=Measurable

Physicians and emergency provider will tract patients as “served” and “not served” on the new system

Weekly reports on the service delivery to identify changes in terms of walkout rates

A=Achievable

Facility’s top management and project manager agreed on the project deadline

EDIS was approved by the Chamberlain Hospital

Salaries on hourly basis approved by the sponsor

R=Relevant

The objectives of the EDIS match with the hospital’s mission to that of the ED

T=Timely

Deadline and the required number of team members highlighted above.

Approach

Utilize the hospital’s top management as the main project’s sponsor to facilitate smooth implementation at ED. Further, it is critical to incorporate effective operations from the previously used system to the new EDIS and disregard irrelevant operations.

Roles and Responsibilities of Each Team Member

The Project Manager: Creating a project plan and approving the methodology to use

Project Sponsor: Approving the budge and communicating the project’s goals

Business Analyst: Validating objectives through testing solutions, inspecting project deliverables to satisfy the requirements, and gathering requirements from business users.

Nurses: Pre-test the computerized system, record the number of cleared in-patients and out-patients on the new system, and give feedback on the weak areas of the system.

IT Specialists: Developing strong patient databases, managing the information security, installing and configuring networks, and training and coaching end users of EDIS.

Members’ Comments

Project Manager: “It will meet the care needs at our ED.”

Sponsor: “It will improve the quality of care delivery in the organization. All stakeholders should work hard.”

Business Analyst: “I will play my part to see the success part of the project.”

Nurses: “As end-users of the EIDS, we say thank your top management. We will play our part.”

IT Specialist: “I will offer high-quality training that equips end-users with current and relevant EDIS skills.”