RFP Analysis Project Overview

This assignment is for a Project management class so will need someone familiar with Contract Procurement
as they will have to go to a government website to review a government contract proposal and do an analysis
of that request for a contract proposal.
RFP Analysis Project Overview (due Week 4)
TABLE OF CONTENTS
Objectives
By analyzing the components of an existing Request for Proposal (RFP), the RFP Analysis Project provides a
better understanding the components and why they are included in the RFP.
Guidelines
Finding an RFP for Your Analysis
Your charge is to identify, use, and learn from some existing sources by going to the sites listed below to find
a procurement document you will use for your analysis.
Note: You will not be creating an RFP or responding to an RFP. You will be evaluating, summarizing and
providing your analysis of an existing RFP.
Go to Federal Business Opportunities (Links to an external site.), BidSync (Links to an external site.), or an
alternative approved source.
You may be required to register. Instructions are located at the site within the documentation.
1. Once at the website, you will enter your search criteria for the state and type field for a solicitation.
2. Search for opportunities within a recent 90-day period and select any opportunity of interest to you.
3. Include the solicitation number, requestors name, RFP type, product or service being requested, and
contract award date.
4. Analyze the selected formal written proposal for structure, content, and unique requirements specific to the
product or service being requested. Review the delivery methods, legal requirements, and other relevant
points for consideration to be included as appropriate to the RFP.
Content Instructions
Your written analysis must have a minimum of 12 pages but must not exceed 15 pages in length, and should
include the items below.
1. Overview: Write a one-page a summary of the bid. (1 page)
2. Background Statement and Scope of Work: Your analysis will need to include an assessment of what is
needed and perhaps why it is needed. Each of these two sections will be 3-5 pages
3. Key Resources: List the resources required for the project and provide your analysis of their significance to
the project (why is the resource needed for the project). Key Resources should also include any
subcontractors or partners. This section will be 3-5 pages.
4. Management Plan: Provide a summary of the management plan along with your analysis (hint: apply PM
concepts) (2-3 pages).
5. Reference page (use APA format), include all textbook references as well.
Format
The format of your entire proposal must use standard margins with 12-point font and must include any
required attachments or appendices.
Download and use the RFP Analysis Instructions (Links to an external site.). (INSTRUCTIONS ARE
PASTED AND LISTED AT THE BOTTOM OF THIS DOCUMENT….
Any resources, including textbook, need to be cited in your document, including links to relevant websites.
Be sure to include footnotes and a bibliography.
All in-text citations must be in APA citation format.
The Reference page must use APA format.
Resources: The PMBOK® Guide is a good starting point as well as Procurement Project Management
Success. Please be advised that considerable relevant material is also available on the Internet, so you might
want to conduct a search for materials that may yield insights into the RFP development process.
Evaluation Criteria
Technical merit is substantially more important than price in determining who will be included in the
competitive range. As proposals become more technically equal, price will take on greater significance. Your
proposal will be evaluated using the following evaluation criteria.
• Approach
• Format
• Content
• Subject matter knowledge
• Completeness
• Quality of the Analysis
Deliverable
RFP Analysis Project is due in Week 4 and is worth 200 points. Be sure to submit all documents associated
with the RFP Analysis Project.
Grading Rubrics
Category Points Percent
Cover Page 5 2.5%
Overview 30 15%
Background 30 15%
Scope of Work 30 15%
Key Resources 30 15%
Management Plan 30 15%
Professionalism, APA Format, Grammar, Spelling, Page Count, etc 45 22.5
Total Points 200 100%
PROJ598 RFP Analysis Instructions
Create a document with the following information. The document should contain:
• Title Page
• Table of Contents
• Sections as listed below
• References
Solicitation Number: xxx
Retrieved from: {website where you found the RFP}
Summary:
Summarize the nature of the RFP
Key Details:
List the key details of the RFP
Background
Summarize the background from the RFP. Denote why the organization is hiring this project out, what the
key concepts are, and especially note what is of importance to the organization (are they looking for any
special skills, is this a product delivery or a resource delivery or both)
Scope of Work
Describe the Scope of Work from the RFP
Key Resources
Summarize the key resources required for the project. Provide your assessment of the resource’s significance
to the project. Include subcontractors and/or partners
Management Plan
Describe the management plan for the project. This deals with how resources and various aspects of the
project are managed. For example, are they managed by the source organization or the bidding company, etc.
Appendix A
Remove if not used
Appendix B
Remove if not used

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