identify key project parameters during the phases of project life cycle which can accurately estimate the project flow and resources, project milestones and detailed cost estimation. You will also need to employ project execution and monitoring techniques which lead to a successful project closing, risk assessment and control and recommendations. The following ULOs are assessed in this assessment.

The objective of this assessment is to apply the knowledge and experience acquired with IT Project
Management concepts, tools and methods gained through the lectures and activities to a Case Study
Problem. You are required to identify key project parameters during the phases of project life cycle
which can accurately estimate the project flow and resources, project milestones and detailed cost
estimation. You will also need to employ project execution and monitoring techniques which lead to a
successful project closing, risk assessment and control and recommendations.
The following ULOs are assessed in this assessment.
LO1 Demonstrate ability to skilfully manage projects by putting to effective use various IT
project management tools and techniques.
LO2 Critically analyse project parameters and identify the key processes from the available
project management book of knowledge in practical case scenarios.
LO3 Independently analyse project flow, resources, timelines and budget requirements using
PM Tools.
LO4 Apply emerging PM principles and state of the art tools to manage project scope, project
time and resourcing.
LO5 Carry out research studies to provide expert judgement on the project progress and
strategize contingency and fall-back plans to ensure project deliverables are met as
planned.

MITS5001 Assessment 3
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MITS5001
IT Project Management
Major Project
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Major project (Group Assignment) – 30% (Due week 12, Sunday 11:55pm)
This assessment is to be completed in teams of 3 or 4 members. You should begin by submitting (till
week 5) the signed group participation form at the end of this document. This form needs to be
completed and signed by all group members. Once submitted, the teams will remain fixed and no
member additions or deletions will be allowed unless by approval of your unit coordinator.
Objective(s)
The objective of this assessment is to apply the knowledge and experience acquired with IT Project
Management concepts, tools and methods gained through the lectures and activities to a Case Study
Problem. You are required to identify key project parameters during the phases of project life cycle
which can accurately estimate the project flow and resources, project milestones and detailed cost
estimation. You will also need to employ project execution and monitoring techniques which lead to a
successful project closing, risk assessment and control and recommendations.
The following ULOs are assessed in this assessment.
LO1 Demonstrate ability to skilfully manage projects by putting to effective use various IT
project management tools and techniques.
LO2 Critically analyse project parameters and identify the key processes from the available
project management book of knowledge in practical case scenarios.
LO3 Independently analyse project flow, resources, timelines and budget requirements using
PM Tools.
LO4 Apply emerging PM principles and state of the art tools to manage project scope, project
time and resourcing.
LO5 Carry out research studies to provide expert judgement on the project progress and
strategize contingency and fall-back plans to ensure project deliverables are met as
planned.
INSTRUCTIONS
The purpose of this major project is to develop a well-analysed and well-researched project planning
document based on the overall parameters of a project and establish the appropriate project management
and quality environment required to complete the project. Since a business case has given, you must
take this description as the basis to analyse and identify project issues, apply different project
management tools and techniques to manage the project, conduct post-project review (i.e., lessons
learned) and make recommendations for improvements for future reference. If you find that the
description below is not detailed enough, you can make your own assumptions. But any assumptions
must be reasonable and documented.
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The major group project assignment should include various phases of a project life cycle, such as
initiating, planning, executing and closing a project. Project Management Plan helps the management
team to maintain a constant focus towards delivering the major project in accordance with the
customers’ needs, wants, and expectations. The development of such a plan is comprised of the business
case, project objectives and goals, success criteria, scope, high level schedule, stakeholder
accountabilities, the communication plan, benefits and costs, governance and resourcing, the
management approaches and a high level risk plan. Such information ensures a consistent understanding
of the project, help to set expectations, and identify resources necessary to move the project to the next
level of detailed planning. Major project must be delivered in a manner that captures the user’s trust
and confidence in the chosen projects ability to effectively and efficiently deliver quality
services/products. In order to ensure major project success, it is imperative that good project
management principles are used early in the planning stage of a project. As the major project becomes
more defined, the Project Management Plan will become the tool by which the project will be effectively
managed.
Students should include all aspects of the project as if they were the Project Manager and it is a
requirement of the subject that they include the use of software (Microsoft Project). Students are
expected to show evidence of reading and research using credible resources including, but not confined
to their prescribed text. The assignment will be marked on the basis of depth of subject knowledge,
analysis, research, properly referenced and synthesized of a suitable and well-argued response. Failure
to complete and submit the assessment by the due time and date without prior approval will result in a
fail for the subject.
Assessment will be on the basis of the realistic nature of the project and how well it is presented. Make
sure that the timeline, the budget and the quality of the work is realistic, justifiable and sufficiently
attractive to win a tender for a real project.
Your major project report must consist of at least the following:
1. A clear outline of the project including title, start and end date, goals and objectives.
2. Gather project requirements (both functional and non-functional)
3. The envisaged project team members (title, skills/expertise)
4. Develop a project plan
o Construct Work Breakdown Structure (WBS)
o Estimate time breakdown for each cycle of the project
o Determine resource needs for your project
o Draw a Gantt Chart and Network Diagram for your project
o Estimate cost for your project
o Stakeholder analysis for your project
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o Plan communications for your project
o Plan project risks management
5. Use of Microsoft Project to complete WBS, allocate time and resources, apply cost, and
prepare Gantt chart and Network Diagram.
6. Project Signoff (page)
7. Post project review and recommendations
Submission Guidelines:
All submissions are to be submitted through turn-it-in. Drop-boxes linked to turn-it-in will be set up in
the Unit of Study Moodle account. Assignments not submitted through these drop-boxes will not be
considered.
Submissions must be made by the due date and time (which will be in the session detailed above) and
determined by your Unit coordinator. Submissions made after the due date and time will be penalized
at the rate of 10% per day (including weekend days).
The turn-it-in similarity score will be used in determining the level if any of plagiarism. Turn-it-in will
check conference web-sites, Journal articles, the Web and your own class member submissions
for plagiarism. You can see your turn-it-in similarity score when you submit your assignment to the
appropriate drop-box. If this is a concern you will have a chance to change your assignment and resubmit. However, re-submission is only allowed prior to the submission due date and time. After
the due date and time have elapsed you cannot make re-submissions and you will have to live with the
similarity score as there will be no chance for changing. Thus, plan early and submit early to take
advantage of this feature. You can make multiple submissions, but please remember we only see the
last submission, and the date and time you submitted will be taken from that submission.
Your document should be a single word or pdf document containing your report.
Your report must include:
• Title Page: The title of the assessment, your group name and name and student ID for
each of the students within the group.
• Introduction: A statement of the purpose for your report and a brief outline of project (one or
two paragraphs).
• Body of Report: Describe the tasks you performed as mentioned in marking guide. Report on
the requirements of the project. The report must discuss about the project plan, findings and
the elements that are mentioned in preparing and developing project plan. Comment on
problems or issues you have faced during the analysis. Discuss the project sign-off and
recommendation.
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• Conclusion: A summary of the points you have made in the body of the paper. The conclusion
should not introduce any ‘new’ material that was not discussed in the body of the paper. (One
or two paragraphs)
• References: A list of sources used in your text. They should be listed alphabetically by (first)
author’s family name. Follow the IEEE style.
• The footer must include your name, student ID, and page number
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ATLAS
Atlas is a health insurance provider in the southeast region. The company has employed the “waterfall”
methodology for their software development projects. The waterfall methodology assumes that projects
can be managed better when segmented into a hierarchy of phases, stages, activities, tasks, or steps. The
waterfall methodology therefore directs a software development project to progress in an orderly
sequence of development steps. This also means concurrent development steps of a project are
prohibited. Atlas has experienced a rapid growth over the years. In just a short five-year span, the
numbers of subscribers has increased from two hundred thousand to more than one million subscribers.
Management predicts even more growth. This number is only the subscribers, and their dependents are
not included in this number. Therefore, the rapid growth of subscribers means extensive data to manage
for Atlas. The company has been using Microsoft Access as their data management system. Atlas
realizes the limitations of MS Access in managing large amounts of data, now that they have to deal
with their aggressive demands. Therefore, an upgrade to more sophisticated data management systems
is a must.
After some research, top business managers decided to convert the database management system to
Oracle, which should have been be able to provide flexibility, ability to manage huge amounts of data,
expandability, and referential integrity.
THE PROJECT
To respond to this need, Atlas initiated a project whose purpose was to implement:
Oracle database with proper connectivity to the existing system, and Safe data transfer from
MS Access to Oracle
Project Budget: $ 250, 000
Project Duration: 12 weeks
The pharmacy department (PD) was responsible for the project and its cost. The PD selected Will Smith
as the project manager and Rebeka Adam as the business analyst, both of whom were very experienced
individuals. Will was the main person in charge of any problem/issue/concern regarding the project. He
was responsible for all aspects of the project, including project schedule, development matrix,
budgeting, and issue escalations. Rebeka was the major point of contact for the user. She was
responsible for collecting all the requirements from the users and documenting them in the business
requirement document.
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WATERFALL SOFTWARE DEVELOPMENT
As mentioned, similar to other projects this project followed the waterfall software development model.
The project must complete each phase and go through a final walkthrough (FWT) before it could move
forward. The formal walkthrough committee usually involved the phase completion check-off and
presided over all sign-offs. The committee consisted of managers from different functional areas. Will
was also involved in the FWT, but was not part of the committee. So his signature was not required for
phase completion sign-off. The purpose for the FWT meeting was to ensure that specification
requirements of the particular phase were clearly met and documented. Requirements must be validated
and exit criteria must be satisfied before the project could progress. In other words, the waterfall model
created disciplined project management and ensured the adequacy of documentation and design
reviews. It set all requirements, schedules, and expectations before the project kick-off. Figure 1 shows
a preliminary outline that represents the overall process of software development life cycle at Atlas.
Figure 1: Software development life cycle
Initiation Phase
As the project manager, Will was responsible for the development of the resource requirement
document and project plan. To prepare these documents, he needed to get help from different functions.
In particular, Will needed assistance from the Solution Engineer (SE), Systems Analyst (SA), Developer
(D), Test Analyst (TA), Release Engineer (RE), Data Architect (DA), and Database Analyst (DBA).
The maximum full time resources available for initiation phase are mentioned below. The resources
work 40-hour week from Monday to Friday (i.e. a 5-day week with 8-hour days).
Resources $/Hour Number Available
SE 65 1
SA 65 1
D 50 1
TA 60 1
RE 65 1
DA 50 2
DBA 50 3
Maintenance Deployment Test
Initiating Planning Implementation
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You may also need to make some assumptions to complete your schedule and budget to complete the
initiation phase. Moreover, you must research the resources you required for rest of the phases and
estimate the resource requirements, budget and task allocation. If so, make sure that you list all the
assumptions as well as the constraints.
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Marking Guide: 100 Marks
Task Description Marks
Introduction Write an introduction for the report 5
Report Layout Report layout, language and style should be good 5
Literature
Review
Select three (3) recent (not older than 2015) research papers relevant to
Project Life Cycles, Integration Management, Scope Management,
Schedule Management, Resource Management, Communications
Management, Risk Management, Agile Project Management, Change
Management, and Stakeholder Management.
9
Stakeholder
Analysis and
Communication
Plan
List all the key stakeholders who need to receive communications,
including communication type and frequency.
8
Project Charter Design a project charter that includes, background of the project, project
objectives, main project success criteria, roles and responsibility of project
stakeholders, and risk and dependencies.
15
Gantt Chart Construct a Gantt Chart schedule that includes, work break-down structure
(WBS), start and end date of each task, responsible person to perform the
task and proceeding task/s.
20
Cost
Management
Plan
Report a cost management plan that includes resource planning and cost
estimation of the project. Resource planning determines how much human
resource, raw material, equipment and facilities that would be required to
deliver the project.
10
Risk Assessment Discuss a risk assessment and management plan. This should include
identifying possible risks, performing qualitative and quantitative risk
analysis and planning for risk responses.
9
Project
Monitoring and
Evaluation
Critically analyse a controlling and monitoring method. Propose a
controlling and monitoring method that suits for this project. 10
Conclusion A summary of the report 5
References Follow the IEEE style 4
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Group Participation Form. (IT Project Management Major Project Assessment)
This form is to be completed by the group and returned to your tutor/lecturer as soon as possible.
We, the undersigned, agree to contribute individually and as a team to complete the Group Project for MITS5001 IT Project
Management in the time specified. (It should be noted that failure to participate in a group may result in a fail for the assessment
component of the subject.)
Group membership:
Surname First name Student ID Date Signature
1. ______________________ ___________________ __________ ___/___/___ _______________________
2. ______________________ ___________________ __________ ___/___/___ _______________________
3. ______________________ ___________________ __________ ___/___/____ _______________________
4. ______________________ ___________________ __________ ___/___/____ _______________________
* All members in the team will receive the same mark for the project, unless there are extenuating circumstances whereby an
individual’s mark has to be altered by the tutor/lecturer, or if the peer group assessment warrants it.
** Team members should contact their tutor/lecturer immediately if problems arise within the team that may cause completion of an
assignment to be severely delayed, or the quality of the submission to be substantially lowered.
*** No additions or deletions from Teams allowed unless agreed to by your Instructor